The Amalgamation shall be called the York & District Amalgamation of Anglers. (Hereby referred to as the Amalgamation) Management is defined under GOVERNANCE below.
The objectives of the Amalgamation shall be:
The preservation of fish and spawn.
The prevention of pollution, poaching and illegal possession of fish.
The securing of waters and the safeguarding of them, for the use of anglers and those friendly disposed to the art of angling for recreation and competition.
To purchase or rent facilities and manage them for the benefit of its members.
The promotion of angling as a recreation pastime and sport and to encourage participation in the sport.
The Amalgamation membership shall consist of Ordinary Members , Life Members, Complementary Members, and Holiday Members.
MEMBERSHIP CATEGORIES AND SUBSCRIPTIONS
The following membership categories shall apply:
Junior – being any person over 12 years of age on 1 January. (Non-voting.)
Intermediate - being any person over 16 years of age and under the age of 18 years on 1 January.
Adult – being any person over 18 years of age but under the age of 65 on 1 January
Veteran – being any person over the age of 65 on 1 January.
Disabled – in receipt of a concessionary EA Licence/Blue Badge.
Holiday – Temporary membership for either 7 or 16 days.
The minimum age for membership is 12 years.
Membership subscriptions will be reviewed annually at the AGM.
All members will be subject to the regulations of the constitution and by joining the Amalgamation will be deemed to accept these regulations and the code of conduct/rules of the Amalgamation.
The purchase of a Day Ticket will allow a non-member to fish on any of our Day Ticket waters at their own risk.
Yearly permits will only be issued by the Treasurer, and the Amalgamation appointed agents, on payment of subscriptions and shall be valid for twelve months, commencing on the 1st January and ending on the 31st December. Holiday Permits shall be valid between the dates shown on the permit.
The names and addresses of the members for whom the permits are applied must be given.
Complimentary permits may be issued by the Chairman and Secretary.
Members (aged 12 years and over) must be in possession of an Environment Agency Rod Licence when fishing on any Amalgamation water.
Junior member anglers between the ages of 12 and 16 MUST BE, and Intermediate and Disabled Anglers can be, accompanied by a responsible adult.
The Amalgamation, through its Officers and Delegates, reserves the right to withdrawn the membership permit from anyone who is in breach of the code of conduct/rules as printed annually or who does or says anything which is deemed by the G.P.C.to damage the Amalgamation or otherwise bring the Amalgamation into disrepute.
Any club may apply to affiliate to the Amalgamation. They can be proposed, seconded and elected at either the AGM or at a General Purposes Committee meeting on payment of an affiliation fee. All members of affiliated clubs MUST hold a current YDAA Yearbook. All clubs applying for affiliation must provide evidence of being bona-fide.
No club, member or group of members shall compete with the Amalgamation in obtaining water.
The Trustees shall be the Chairman, Vice Chairman, the Secretary, and the Treasurer. No member can become a Trustee unless they have served for a minimum of two years on the General Purposes Committee.
The property of the Amalgamation shall be vested in the four Trustees. They shall hold the property upon trust for the members of the Amalgamation in accordance with the directions of the Officers.
The Trustees shall purchase or dispose of any such property as directed by resolution of the General Purposes Committee and an entry in the Minutes shall constitute evidence of any such resolution.
All Trustees will be indemnified out of the property and assets of the Amalgamation for any expenses or liabilities incurred in the discharge of their duties. Furthermore the Secretary and Treasurer will ensure that insurance covering Third Party Liability is always taken out by the Amalgamation.
The Trustees shall hold office until death or resignation or until removed from office by the Amalgamation in a general meeting or by the resolution of the committee who may for any reason which may seem sufficient to a majority present and voting at any meeting remove any Trustee or Trustees from office of Trustees.
For the purpose of giving effect to such nomination the president is hereby nominated as the person to appoint new Trustees of the Amalgamation within the meaning of section 36 of the Trustees Act 1925 and he shall by deeds duly appointed the person or persons so nominated by the committee of the new Trustee or Trustees of the amalgamation of the provisions of the Trustees Act 1925 shall apply to any such appointment. Any statement of fact in such deed shall favour a person dealing bona fide for value with the amalgamation or the committee be conclusive evidence of the fact so stated.
The Senior Officers of the Amalgamation shall consist of the President (Non-Executive Officer), Vice President (Non-Executive officer), Chairman (Executive Officer), Vice Chairman (Executive Officer), Secretary (Executive Officer) and the Treasurer (Executive Officer). The GPC shall then appoint any further officers which they deem necessary for the running of the Amalgamation.
A role description shall be provided to each Officer.
GOVERNANCE OF THE AMALGAMATION
The Amalgamation and its members shall be governed by the Officers plus a General Purposes Committee of not more than twenty members all of whom most reside in the areas stipulated in the General Meeting rules. (Hereafter referred to as the GPC.)
The GPC shall meet once each month at dates and times agreed at the AGM and at other times as necessary.
Nine members and/or Officers shall be a quorum for the GPC meetings and five Members for all sub-committee meeting.
The Secretary shall be present at all general and sub-committee meetings and shall keep a record of all business conducted at every meeting.
The ruling of the Chairman upon points of order shall be absolute and without appeal.
The members must confine their remarks to the subject under discussion and they must be made through the Chairman.
The number of votes for and against every resolution shall be entered into the minutes.
All votes shall be decided by a majority of the Officers and members present. In the case of a tie the Chairman shall have an extra deciding vote. Any business may be passed to an appropriate sub-committee, but the decisions of these sub-committees shall be reported to the GPC who may accept or reject any recommendations proposed by a sub-committee.
Should a position of office become vacant during the year a replacement will be decided upon by the Trustees and the Officer will stand until the following AGM.
COMMITTEES AND SUB-COMMITTEES
The GPC shall be empowered to form committees and sub-committees to oversee the day-to-day management of the Amalgamation and to undertake investigations into the continued development of the facilities and services offered to members.
The Trustees shall be members of all committees.
A report of all discussions and decisions taken by committees and sub-committees shall be presented to the members at the next available meeting.
All breaches of the rules should be reported to the Secretary who will investigate the same and report to the GPC.
There will be a disciplinary committee consisting of the four Trustees plus one other of the President, Vice President, Match Secretary, Waters Secretary or Head Bailiff.
The committee shall be empowered to deal with any matter relating to the infringement of rules and regulations committed by either a club or an individual member.
Any club or member not complying with the rules of the Amalgamation may be suspended for a certain period and shall be allowed to return to the Amalgamation after the lapse of that period of suspension without making an application, but any club or member who has been expelled from the Amalgamation shall not be accepted at any future time.
Any club or member being expelled from the Amalgamation shall have the right of appeal to a sub-committee appointed by the GPC.
A) The minutes of the previous meeting shall be read.
B) All correspondence shall be read after the minutes have been confirmed.
C) Reports of Officers and committees shall have precedence over ordinary motions.
D) Whenever an amendment is made upon the original proposition no second amendment shall be taken into consideration until the first has been disposed of. If a first amendment be carried it shall then be put as a substantive motion whereupon any further amendment be negated then a second may be put but only one amendment shall be submitted to the meeting at one time.
E) No member (except the mover of the proposition) shall be allowed to speak more than once upon the same motion.
F) Any speaker shall be limited to a period of five minutes on any one subject.
G) The mover of the proposition or amendment shall have the right of reply to arguments brought against the motion immediately after which the question shall be put.
H) Any debate may now be closed by a resolution ‘that the question now be put’ being moved, seconded and carried, such resolution being put to the meeting without debate; but no speaker to be interrupted for the purpose of proposing such a motion.
I) Whenever the Chairman rises to speak all other members must immediately be seated and no other member may rise until the chair is resumed.
The Annual General Meeting will be held on the second Wednesday in November and will be open to all members, who became members of the Amalgamation on or before the 30 September in the current year, upon production of their membership permit.
A member presenting a Notice of Motion must put it in writing, duly seconded, and it must be submitted six weeks before the AGM. The Motion may be briefly explained and the reasons given but no discussion shall take place until the AGM.
The election the G.P.C. shall take place at the AGM and all members residing in the YO, HG, LS22, LS23 and LS24 postcode areas (as defined on 1 January 2014) shall be entitled to vote.
Candidates wishing to stand for a position as an Executive Officer of the Amalgamation must confirm their willingness to stand, and be nominated and seconded by two current members at the October GPC meeting prior to the AGM.
Any member seeking re-election to the GPC must have attended at least 50% of GPC meetings in the previous year unless the GPC determines that special circumstances apply.
Voting shall be carried out by a show of hand or, on the decision of the Chairman, by paper ballot on a straight majority. (Junior members may attend the meeting but are not allowed to vote.) Two tellers who are not nominated for any office shall be put forward from the AGM by the Chairman.
Elected officers must have taken office by the following GPC meeting.
This constitution and rules can normally only be altered at the AGM or at an SGM by a two thirds majority of members present and voting unless there is a legal requirement. However the GPC shall have the power to alter, amend or rescind any rule after giving one month’s notice at a GPC meeting. The proposed change must receive not less than two thirds of the vote of the GPC members present before it becomes valid and it should be ratified at the next AGM.
No amendment to be taken to a Notice of Motion; a direct vote for or against shall decide the issue except changes of rules as per item h) above.
A special meeting may be called by any ten members to consider an extraordinary occurrence not herein provided for.
The financial management of the Amalgamation shall be carried out by the Treasurer, under the guidance of the Finance Committee, which shall be comprised of the four Trustees and members of the GPC who have served at least two full years on that committee.
The Treasurer shall present a monthly statement of accounts to the finance committee.
The monies of the Amalgamation shall be banked in the names of the four Trustees who shall also be responsible to the owners of waters rented by the Amalgamation.
The funds of the Amalgamation shall be lodged in a bank, building society, or other suitable financial institution that is licenced by the F.S.A. and approved by the Trustees. Cheques issued by the Amalgamation will be valid when bearing the signature of any three of the four Trustees. Investments may be made on behalf of the Amalgamation only with the written agreement of all four Trustees.
A professional accountant will examine the accounts of the Amalgamation and check that a complete record of receipts and payments has been duly entered by the Treasurer, and generally vouch for the correctness of the financial report.
The Secretary, Treasurer, and other officers shall receive an annual allowance to cover all incidental expenses they incur during the year.
The Amalgamation shall not cease to exist so long as there are 50 subscribing members.
If, at any General Meeting of the Amalgamation, a resolution be passed calling for the dissolution of the Amalgamation the Secretary shall immediately convene a Special General Meeting within one month to discuss and vote on the resolution. If, at that Special General Meeting, the resolution is carried by at least 80% of the members present at the meeting the Trustees and the GPC shall thereupon, or at such a date as shall a have been specified in the resolution, proceed to realise the surplus assets of the Amalgamation and discharge all debts and liabilities.
If upon the dissolution or winding up of the Amalgamation there remains, after the satisfaction of any debts or liabilities, any property whatsoever it shall be transferred to another voluntary angling club or similar body or bodies, or a trust, having objectives and aims similar to those of the York & District Amalgamation of Anglers. There shall be no distribution of income or property amongst the Amalgamation’s members other than any necessary expenses incurred by any Officer during the winding-up or dissolution process. The determination of transfer of surplus assets shall be made ultimately by the Trustees in consultation with the GPC